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Business Management

1/14/2019

 
Business Management
Unique Methods Ideas For Business Management

Every architectural firm has business management processes. These are the activities that most businesses engage in because they are businesses. When you document these activities, you are moving closer to being able to delegate these activities. This is important. It lets you do architecture while someone else attends to the mundane.

When you document these business activities, you are creating your Unique Methods for business management. This link will take you to a review of why that matters and what the benefits are.

You might define Business Management Unique Methods like this.
​
​
Business Management Unique Methods are
business processes that are
repeated and improved endlessly to
maximize efficiency and profitability and
minimize omissions and expense.
​
​

Business Management Activities

​And this is how you might break down all the business management activities into a few groupings of related activities.

OFFICE MANAGEMENT 
  • Supplies
  • Phone Calls
  • Office Calendar
  • Furniture Fixtures and Equipment [FFE]
  • Insurance
  • Printer/Copiers
  • Reimbursables/Mileage
  • Archives
  • File Retention
  • Plotting/Plotter
  • Digital Storage / Backups / Network
  • Internet Access
  • Mail
  • Reading List

BUSINESS DEVELOPMENT 
  • Website Updates
  • Blog / email campaigns 
  • Presentations
  • Client Meetings
  • Project signs
  • Logo
  • Stationery/Business Cards
            
FINANCIAL MANAGEMENT
  • Timekeeping
  • Paying bills
  • Sending invoices
  • Payroll
  • Contracts
  • Fee Management
  • Determining Raises / Bonuses
  • Profit Planning
  • Billing Overhead Factor
  • Lease / Buy Equipment 
    
FACILITY MANAGEMENT
  • Janitorial
  • Site
  • Windows
  • Flooring Maintenance
  • Wall Maintenance
  • Window Treatments
  • Security
  • FFE Maintenance
​
​
One benefit of documenting all of these business activities is that each 'new hire' can be quickly brought up to speed about how you do things. Also many of these activities might be the bulk of some new-hire's job description.

How you go about the documentation is up to you. An example can be found here. Only a few business activities might deserve a detailed multi-step description. Many may only deserve or need a brief paragraph. Since this exercise is not a 'one and done' proposition, you might consider erring on the side of brevity during your first version.

​Creating this type of "how you do things" documentation is a prerequisite for growth. Only about 20% of all firms take the trouble to make successful growth possible. If you want to grow, this is a habit that you need to cultivate.
​
Business Management

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