Fetching Coffee For Architects VS Accounting For Architects
I was part of a two-man firm early in my career. Our office was across the street from a convenience store, which was where we obtained our caffeine (long story). I hated going over there. My senior partner didn't mind. He started the firm, and when I came on board, bookkeeping got more complicated - his checkbook no longer sufficed. He hated the idea of the more complicated bookkeeping. We made a pact: he would get coffee and I would figure out the bookkeeping.
I found a book published by the AIA, Standardized Accounting For Architects. My copy was still around up until recently. I couldn't find it when I was researching this article. I did find that you can get a used copy of it from Amazon for $240. I will have to look harder for my copy.
Standardized Accounting For Architects was and is the bible. Every accounting software system I have ever seen works basically the same way as the paper journals worked back in the day. Except easier and faster. But you can see what I mean because the AIA has a PDF available of later version that covers all the same territory, plus a discussion of computerization. Follow this link to get your own copy of Standardized Accounting For Architects.
One of the things I dislike about these systems is the pricing. Your number of employees impacts the price - as though 10 people generate mountains more data to be handled and stored compared to 5 people. It's bullshit. You end up spending as much per person for accounting as for CAD! That's why I would rather give up a system that makes an accountant redundant in favor of a service like B2Bee that is a flat $14/month. As a user of B2Bee, I am also an affiliate, so if you follow this link to give it a trial, I will make a few bucks if you become a paying subscriber.
There are several systems like B2Bee that I compared in this article.
Luckily accounting is much less tedious nowadays. You definitely want a computerized system rather than journals and spreadsheets. And I think the way to go is a cloud-based system so that you don't add to your IT expenses, program updates, and similar costly distractions.