Architekwiki
  • Home
  • WIKI
  • Start Here
  • Resources
  • Other
    • Reading List
    • Ochre >
      • Ochre
      • Ochre KB
      • Ochre FAQs
      • Ochre Help
    • Details
    • The 3 Aspects
    • About
    • Subscription FAQs
    • Terms of Use
  • Subscribe
  • Home
  • WIKI
  • Start Here
  • Resources
  • Other
    • Reading List
    • Ochre >
      • Ochre
      • Ochre KB
      • Ochre FAQs
      • Ochre Help
    • Details
    • The 3 Aspects
    • About
    • Subscription FAQs
    • Terms of Use
  • Subscribe

Architekwiki

A Resource For Architects
Click here to get good stuff in your inbox

Categories

All
Business Development
Business Management
Design
Detail
Miscellaneous
Project Management
Resources

Archives

January 2023
November 2022
October 2022
July 2022
June 2022
May 2022
April 2022
October 2021
September 2021
August 2021
June 2021
May 2021
February 2021
January 2021
December 2020
November 2020
October 2020
September 2020
August 2020
July 2020
June 2020
April 2020
March 2020
February 2020
January 2020
December 2019
November 2019
October 2019
September 2019
August 2019
July 2019
June 2019
May 2019
April 2019
March 2019
February 2019
January 2019
December 2018
November 2018
October 2018
September 2018
August 2018
July 2018
June 2018
May 2018
April 2018
March 2018
February 2018
January 2018
December 2017
November 2017
October 2017
September 2017
August 2017
July 2017
June 2017
May 2017
April 2017
March 2017
February 2017
January 2017
December 2016
November 2016
October 2016
September 2016
August 2016
July 2016
June 2016
May 2016
April 2016
March 2016
February 2016
January 2016
December 2015
November 2015
October 2015
September 2015
August 2015
July 2015
June 2015
May 2015
April 2015
March 2015
February 2015
January 2015
December 2014
November 2014
October 2014
September 2014
August 2014
July 2014
June 2014
May 2014
April 2014
March 2014
February 2014
January 2014
December 2013
November 2013
October 2013
September 2013
August 2013
July 2013
June 2013
May 2013
April 2013
March 2013
February 2013
January 2013
December 2012
November 2012
October 2012

OfficeTime The Time-Keeping App

12/16/2013

 
OfficeTime App
If you are keeping your billable time in a spreadsheet, or, god forbid, a paper form; I found a really nice alternative, OfficeTime

Although there is a one-time cost of $47 for a Mac or Windows desktop version, you will certainly make that up by capturing all your time more easily. This is especially true if you also use the $8 iOS app so you can log your billable time anywhere. 

The iOS apps synch with the desktop app by bluetooth. Once you turn it on, it just happens when the apps and desktop versions are open and nearby. I use an iPhone, iPad and the desktop and there has never been a hiccup.

The app is clean and simple with enough tools to do what you need by using the Timesheet, Project, Categories and Reports screens. 

New Session
The main data entry is by adding or editing a session or expense. A Session is a work session in which you select the project and record the date, start time, time duration of the work session, and the category you want to assign the time to. If needed the session can be resumed later in the day rather than have two similar entries. The app’s settings let you use the last session’s info to avoid repetitive data entry. You can also add a note to each entry to describe the work you did.

Timesheet
The Timesheet is the screen that captures these entries as you can see in Figure A. The table represents one of your projects, which can be changed by clicking to the right of the displayed project name. Clicking on any cell in the table allows that cell to be edited. A new work session can have its duration entered or you can use a timer. You can start or restart a session by clicking the “Play” arrow at the left of the row when selected. Multiple timers are possible.
Timesheet
Figure A
Expense Form
Figure B
Category Form
Figure C
New Expense
Expenses like mileage or printing costs can be added to a project by completing a simple form, Figure B. Give the amount, describe the expense, and add a category.



Categories
The ability to add a category to a Session or an Expense gives you a way to track types of project time and expense. Categories could be phases of the work, or types of work, like specs, 3D, field visits - anything you might want to identify later. For Expenses, the categories could be reimbursable, non-reimbursable, or mileage, reproduction, permits, or similar that you will want to be able to add up. In Figure C you see the Category creation form where you name the category, give it an hourly rate or value. Change the color of the text for easy ID.
Projects
Adding projects is the first step and it just amounts to filling out this form, Figure D. The project name could be the client (selected from your address book), but the name used here will appear in reports/invoices. Choose something that your client will relate to. You can use a project number that might be more useful for your record keeping. Note how you can control placement of the number. Selecting a default category will fill that data in for you on Sessions, and you can easily change it later.
Project Form
Figure D
Reports
Figure E
Reports
The Report feature really brings it all together. A single click produces what you see here in Figure E. You can then modify it by the options at the top or the bottom. Select one of the eight preset date ranges or customize the date range. Select one or more project or all projects. Select one or more categories or all categories. Employee choices are similar.
Note the option in the lower right to make an invoice.
Invoicing
I think the invoicing function is very nice because of how much and how easily you can modify the template. Most systems I have tried require you to work with what they give you. With OfficeTime you can change any data-field placement to get the look you want. See Figure F (sorry about the scratch-out). You have the choice of including the detail of each entry on a second page, which many clients like to see. 

Multi-user
I don’t have a way of testing the multi-user feature, but my understanding is that all team members can submit their data to the desktop version and from that consolidation of input you can run reports and create invoices. It appears that each employee must have the desktop version in order to merge data like this. This could get expensive, and more so when major paid upgrades come along. However, for four or five people, the cost would be similar to a single year of many systems that aren't as customizable.
Invoice
Figure F
Wrap Up
OfficeTime works perfectly for me. I have been using a time-keeping system that is part of the accounting system that I subscribe to. I was in the market for a cheaper solution. I found a free accounting system, Wave; but there is no time-keeping and the invoicing is clumsy. That's where OfficeTime comes in. For a one-time charge that is a 75% reduction in my annual cost, I will have my needs covered. And no monthly fee. I think that for small design teams OfficeTime is a home run. Try it out, there is a 21 day trial of the complete desktop version and free, but limited, iOS apps. Constant logging of time is the only way to go. OfficeTime makes it easy.

Comments are closed.
    Resources

    Start Here

    YouTube Channel

    Join The Mailing List

    Terms of Use
    Your use of Architekwiki is implicit agreement with the 
    ​
    Terms of Use.
    Thank You for your donation

    x
    Get Good Stuff in Your Inbox
    Picture
    Subscribe

    RSS Feed


    Archives

    January 2023
    November 2022
    October 2022
    July 2022
    June 2022
    May 2022
    April 2022
    October 2021
    September 2021
    August 2021
    June 2021
    May 2021
    February 2021
    January 2021
    December 2020
    November 2020
    October 2020
    September 2020
    August 2020
    July 2020
    June 2020
    April 2020
    March 2020
    February 2020
    January 2020
    December 2019
    November 2019
    October 2019
    September 2019
    August 2019
    July 2019
    June 2019
    May 2019
    April 2019
    March 2019
    February 2019
    January 2019
    December 2018
    November 2018
    October 2018
    September 2018
    August 2018
    July 2018
    June 2018
    May 2018
    April 2018
    March 2018
    February 2018
    January 2018
    December 2017
    November 2017
    October 2017
    September 2017
    August 2017
    July 2017
    June 2017
    May 2017
    April 2017
    March 2017
    February 2017
    January 2017
    December 2016
    November 2016
    October 2016
    September 2016
    August 2016
    July 2016
    June 2016
    May 2016
    April 2016
    March 2016
    February 2016
    January 2016
    December 2015
    November 2015
    October 2015
    September 2015
    August 2015
    July 2015
    June 2015
    May 2015
    April 2015
    March 2015
    February 2015
    January 2015
    December 2014
    November 2014
    October 2014
    September 2014
    August 2014
    July 2014
    June 2014
    May 2014
    April 2014
    March 2014
    February 2014
    January 2014
    December 2013
    November 2013
    October 2013
    September 2013
    August 2013
    July 2013
    June 2013
    May 2013
    April 2013
    March 2013
    February 2013
    January 2013
    December 2012
    November 2012
    October 2012

    Categories

    All
    Business Development
    Business Management
    Design
    Detail
    Miscellaneous
    Project Management
    Resources

Picture

Picture
VISIT ARCHITEKWIKI'S RESOURCES
​
START HERE
ABOUT
SIGN UP
TERMS OF USE
Architekwiki | Architect's Resource | Greater Cincinnati 
© 2012-2022   Architekwiki​